CALLING THE FIRST MEETING OF THE CONSULTATIVE WORK GROUP
[Date]
[Name & Address of State/Local Agency]
Subject: SCHEDULING CONSULTATIVE MEETINGS WITH APPROPRIATE AGENCIES
Dear [Name of Agency’s Contact Person]:
The [Name of Designated Agency] has been designated as the Administering Agency for site investigation and remedial actions necessary to respond to the hazardous materials release at the [Name of Site] located at [Site Location], pursuant to the provisions of Health and Safety Code, Division 20, Chapter 6.65 “Unified Agency Review of Hazardous Materials Release Sites” (added by Assembly Bill 2061 of 1993).
Since our [Department/Agency/Board] has been designated, we would like to schedule a consultative meeting(s) with your agency to discuss and address any areas of concern, technical issues or problems, and coordination of planned site investigation and cleanup activities, including permit requirements. The initial meeting is scheduled for [Date and Time] at [Meeting Location]. Please let me know by [Reply Date] whether you are able to attend this meeting. If you are not the contact person for this site, please call me and provide the name and telephone number of your agency’s representative.
If you have any questions concerning the cleanup of this site, please contact me at [Telephone Number of Project Manager].
Sincerely,
[Name of Project Manager]
[Title of Project Manager]